Privacy Policy & Data Protection Statement • Effective from July 2026
At The Palette & Style Studio (referred to as "the Studio", "we", "our", or "us"), operating in Omagh, County
Tyrone, Northern Ireland, we are fully committed to protecting your privacy and safeguarding your personal data. This Privacy Policy outlines how we collect, use, store, share, and protect your information when you book our in-studio colour consultations, group sessions, bridal packages, purchase gift vouchers, visit our website (hosted via Squarespace), or subscribe to our digital services.
Our practices comply strictly with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and relevant consumer protection laws applicable within Northern Ireland and the United Kingdom.
1. INFORMATION WE COLLECT
To provide our bespoke advanced 3D Dimensional Colour Analysis and styling services, we collect both personal identifiable information and specific physical/aesthetic attributes. This includes:
Contact Information: Your name, phone number, email address, and home address (for mobile or on-location consultations).
Aesthetic & Physical Characteristics: Your natural skin tone traits, hair characteristics, eye color, and style archetype variations necessary to accurately execute your 9-page Personalised Palette & Style Guide.
Photographic & Video Media: High-definition headshots, baseline skin canvas portraits, or beforea nd after transformation imagery captured during daylight-spectrum draping. For our Founding Five Cohort or clients signing separate model releases, this includes full marketing rights as agreed. For remote digital packages (e.g., The Groom’s Digital Blueprint or Online Colour Analysis), this covers the high-definition photos you electronically submit to us under strict lighting guidelines.
Structural Body Metrics: Full-length photographs and silhouette outlines submitted securely in advance for the Internal Glow Style & Silhouette Masterclass.
Payment & Billing Data: Secure processing tokens handled exclusively via third-party providers (Stripe, PayPal, or Squarespace Scheduling). We do not collect or store full credit or debit card numbers on our local internal drives.
Technical Analytics: IP addresses, cookies, and browsing behaviors collected automatically via your visits to our Squarespace website platform.
2. HOW WE USE YOUR DATA
We process your personal data under explicit legal baselines, primarily to fulfill contracts, pursue legitimate business requirements, or operate under your formal consent. Your data is used to: Schedule and manage individual, twin, or group bookings via Squarespace Scheduling.
Accurately complete your advanced technical drapes, map your Tonal Flow, and assemble your bespoke 9-page style blueprint.
Verify structural dimensions and style archetypes post-session for digital delivery.
Manage recurring monthly fee frameworks for the Seasonal Wardrobe Edit Subscription.
Address specific dietary variations, restrictions, or food allergy requests regarding our VIP hospitality upgrade platters (Fizz & Nibbles, Wine & Cheese, or Studio Sanctuary Lunch).
Distribute promotional newsletters, launch updates, or style tips, provided you have opted in to receive marketing correspondences.
3. IMAGE, VIDEO, AND MEDIA RETENTION RULES
Important Notice Regarding Studio Media: Because colour analysis relies heavily on permanent visual documentation, photographs and video files captured inside the Omagh studio sanctuary require clear storage boundaries:
Case Studies & Model Releases: Media used for public marketing funnels, Instagram content, orwebsite displays (such as the Founding Five) is stored securely and permanently until you explicitly revoke consent.
Standard Consultation Reference Photos: Reference photos used purely to curate your 9-page Personalised Palette & Style Guide are securely archived for up to twenty-four (24) months following your initial session. This ensures that if you lose your digital assets, buy extra swatch fans, or register for advanced Tier 2 styling sessions later, your data is available.
After 24 months, internal non-marketing client image archives are permanently and securely deleted.
4. DATA SHARING AND THIRD-PARTY PROCESSORS
We never sell, rent, trade, or distribute your personal details to external marketing networks. To facilitate smooth transactions and digital delivery, your information is processed securely through trusted, encrypted third-party services:
Squarespace: Hosts our primary web environment and underlying server infrastructure.
Squarespace Scheduling: Executes automated booking calendars and collects custom intake forms.
Revolut & PayPal: Act as our primary payment gateways, meeting PCI-DSS compliance standards.
Google Workspace: Manages secure backup servers, client intake blueprints, and password-protectedstudio clouds.
5. SECURITY MEASURES
The Studio applies modern physical and electronic technical protections to preserve data integrity. Digital client portfolios, body metric sheets, and style files are protected inside secure, encrypted cloud partitions.
Local devices utilized inside the studio sanctuary operate with multi-factor authentication locks. While we employ rigorous safeguards, no digital submission method across the internet can be guaranteed as entirely immune to vulnerability.
6. YOUR LEGAL RIGHTS
Under UK GDPR and applicable data protection frameworks, you maintain substantial legal controls over your data. These include:
The Right of Access: You can request a digital copy of all personal info we hold about you at any time.
The Right to Rectification: You may request immediate adjustments to erroneous, outdated, or incomplete details.
The Right to Erasure ("Right to be Forgotten"): You can request that we permanently wipe your photos, contact sheets, and historical files from our drives, provided the data is no longer necessary for outstanding contract fulfillments or mandatory tax records.
The Right to Restrict Processing: You can halt active processing parameters while data discrepancies are audited.
The Right to Withdraw Consent: You can step away from marketing distributions or terminate subscription tracking instantly via your client portal or by emailing the Studio directly.
7. COOKIES AND TRACKING
Our website utilizes cookies to optimize platform loading speeds, customize browser experiences, and track user navigation flows. You can configure your personal web browser settings to block cookie installations; however, disabling cookies may alter functionality on our scheduling and booking pages.
8. CHANGES TO THIS POLICY
The Studio retains the right to modify or expand this Privacy Policy to reflect changing regulatory requirements or operational updates. Any updates will be noted via an adjusted "Effective Date" at the top of this document and will apply immediately upon publication on our website footer.
9. CONTACT AND DATA QUERIES
For any questions regarding this Privacy Policy, your legal rights, data removal requests, or to update your contact information, please reach out directly to the Studio Owner:
Mrs Annette Kelly
The Palette & Style Studio
Omagh,
County Tyrone, Northern Ireland